TERMS & CONDITIONS OF DOING BUSINESS

Definitions:  “The Company” shall refer to HV PRODUCTIONS, its successor & assign.

“The Client” shall refer to any individual(s), Company, Entity, Statutory Body or Organization that might make use of services offered by HV PRODUCTIONS.  Such use shall imply acceptance of all terms & conditions of doing business.

1.        Availability:  The Company schedules services as they are available and reserves the right to assign/obtain other equally qualified resources to satisfy production services and delivery dates at its own discretion.

2.        Travel:  The Company, at its own discretion, may impose a charge for travel to any designated event location over a one-hundred mile radius of DFW World Airport, Texas.

3.        Cancellations:  Cancellation of scheduled services described and stated in agreement/contract will be accepted without penalty and refund made to The Client if The Company is notified in writing within 48 hours after signing said agreement/contract. After that period, all monies excluding deposit shall be returned to The Client upon rebooking said date.

4.        Reinstatement: Reinstatement of Agreement/Contract may be accepted if the original date remains available and full payment of remaining balance with a required administrative fee is submitted to The Company.

5.        Payments for Services:  Any and all payments are due and payable on or before date(s) stated in Agreement/Contract. No grace period or extension shall be granted without the written consent of The Company. Non-payment, late payment or a returned check of a deposit and/or remaining balance shall constitute a breach of contract by The Client and therefore, shall release The Company of any obligation to The Client without recourse of any nature. Henceforth, the Agreement/Contract between said parties shall immediately become null and void and all monies excluding deposit shall be returned to The Client within thirty days thereof. A fee of $45.00 shall be imposed on any dishonored payment made by said Client to The Company.

6.        Rescheduling:  Rescheduling of services described in agreement/contract will be accepted only if the new date is available for booking and stated services/events occur within twelve months of original agreement/contract date. All monies paid to The Company will be retained and applied by The Company for this sole purpose. However, any rate changes that may go into effect within that duration of time will apply to balance owed to The Company. To avoid such rate change, The Client, shall have the right to pay any remaining balance due on the originally scheduled due date(s).

7.        Property, On-Site Time and Material Liability:  In no event shall The Company be held responsible for loss or damage of The Client’s property while such property was in The Company’s possession unless such loss/damage is shown to have been caused by the willful neglect of The Company acting within the scope of its authority.  In no event however, shall The Company be liable for more than replacement value of contracted on-site time paid for by The Client or unrecorded media provided by The Client and also shall not be liable for any direct or indirect or consequential damage(s) to anyone or anything by reason of said loss or damage.

8.        Indemnities:  The Client shall indemnify The Company against all suits, claims, demands or other liabilities and expenses including attorney fees/court costs arising out of, or in connection with any on-site service, publication, processing, use, distribution, content or exhibition of elements delivered to, or by The Company in which The Company has itself supplied facilities, services or product. This indemnification shall include but not be limited to liabilities of Libel, Scandal, Defamation, Invasion of Privacy, Infringement of Copyright, Trademark or any other Property Rights. The inability for The Company to perform contracted work hired by The Client due to false or incomplete information and/or specification(s) provided by The Client to The Company, shall relieve The Company of any legal obligation to The Client, whatsoever. The Company may, at its discretion, refuse facilities, services or delivery of product to The Client if The Company determines that any further rendering such service may involve The Company in criminal or civil process or liability of whatever nature or danger or hazard to its equipment and/or personnel.

9.        Omissions/Alterations: The Client shall not hold The Company liable for any unpreventable omission and/or alteration in raw and/or edited content delivered to The Client.

10.      Preview Footage: Any Preview Footage provided to The Client shall be returned to The Company within the specified time for its consideration in editing the Final Product. While in the possession of The Client, any and all preview footage is totally prohibited from any duplication, replication and/or alteration as set forth in United States Copyright Laws governing such acts.

11.      Final Product: The Final Product shall be delivered to The Client as specified in Agreement/Contract and any individual’s signature in and for The Client shall confirm receipt and therefore, fulfill all obligations and conditions of contracted services provided by The Company. The Client shall be responsible for submitting specified materials to The Company, in a suitable format, acceptable condition and in a timely manner, to complete the production of their Final Product. Such failure shall cause a delay in completion or force the stoppage of production and therefore release The Company of its obligation to The Client if the duration of said stoppage extends beyond 120 days from the date production and/or editing was begun. After that time, The Company shall only be liable for releasing all raw footage of the contracted work to The Client.

12.      Copyright:  All footage edited and copyrighted by The Company becomes its sole property and any duplication, replication or distribution thereof to or by any unauthorized person(s), organization or entity is in strict violation under one or more U.S. Federal Copyright Laws and shall be enforced accordingly.

13.      Non-Disclosure: The Company shall not provide any contact information concerning The Client to any person or organization without the prior approval and written consent of The Client. Any and all information needed from the Client shall be used for the sole purpose of fulfilling production requirements.

14.      Miscellaneous:  Videotape stock supplied by The Company shall be limited to warranty of the manufacturer. The Company reserves the right to refuse services on any tape or disc format. Videotape, audiotape or digital disc supplied by The Client for its own use is only acceptable at the discretion of The Company.